| January 2
Dear TWG Member:
DB Consulting Group, a contractor for the U.S. Department
of Education, Policy and Program Studies Service, is pleased
to confirm your participation in the E-Language Learning Expert
Technical Work Group Meeting, being held January 24-30, 2003
in Honolulu, Hawaii.
Meeting Location/ Accommodations
The Technical Work Group Meeting will take place at the Hilton
Hawaiian Village Hotel, 2005 Kalia Road, Honolulu, HI 96815.
The phone number of the hotel is (808) 949-4321 and the Fax
number is (808) 947-7898.
A sleeping room has been arranged for you for arrival on
Friday, January 24th, 2003, and departure on Thursday, January
30th, 2003. In order to minimize your out-of-pocket expenses,
your room and tax for these dates will be billed directly
to DB Consulting Group; however, you will be responsible for
all incidental expenses (such as room service, phone calls
or in-room movies), as well as any charges for additional
guests. If you wish to arrive earlier or stay after the meeting,
you may do this subject to room availability. Please note
that you will be responsible for all room charges if you stay
any additional days. If you need to change your room reservations,
please contact Tangela Parker via email at tparker@dbconsultinggroup.com,
or by phone at (301) 589-4020, Ext. . Your room reservation
will be guaranteed for late arrival.
Travel:
Travel arrangements to Honolulu, Hawaii will be made for you
and will be paid by DB Consulting Group. Please contact our
travel agency, Research Travel, at (800) 446-4200. They will
work with you to arrange the lowest round trip fare available
between your starting point and Honolulu, HI.
Research Travel has been instructed to follow all current
Federal Travel Regulations, and will be confirming all itineraries
and costs with DB Consulting before tickets are issued. If
you are traveling with any family members, please note that
you will be responsible for paying their airfare.
Reimbursement Information
DB Consulting Group is providing reimbursements for your participation
in the Technical Work Group. As a sponsored participant in
the meeting you are entitled to:
- Ground transportation round trip between your home and
local airport. Personal mileage is reimbursable at 36.5
cents per mile.
- Domestic Parking/tolls/public transportation.
- Meal Per-diem at a rate of $72.00 per day for days when
meals are not provided.
- An honorarium payment of $1,500.00
Reimbursement and Honorarium forms are provided as an attachment
to this letter. Please attach original receipts to your reimbursement
form prior to mailing it back to DB Consulting Group. Do not
fax the form--Federal regulations require an original signature
in order to process all reimbursement requests. DB Consulting
Group will reimburse you for your expenses approximately 30
working days from the date of receipt and government approval
of your completed form.
If you need to cancel your attendance, please notify me as
soon as possible at (301) 589-4020, Ext. 123, or via e-mail
at sgrobe@dbconsultinggroup.com.
If you have any questions regarding the content of the meeting,
please visit http://ott.educ.msu.edu/elanguage/. If you have
any questions about your logistical arrangements, feel free
contact me at the e-mail above.
Sincerely,
Sean Grobe
Assistant Project Director
DB Consulting Group
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